Administration

Job Opening for Front Desk Administrator in NOTS Logistics (25 E Main St, Cartersville, GA 30120)

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Job Category : Administration
Company Name: NOTS Logistics
Position Name: Front Desk Administrator
Location : 25 E Main St, Cartersville, GA 30120
Job Description : The NOTS Logistics Difference When you decide to work at NOTS Logistics, you become a part of a Culture that truly Cares. We treat our Co-Workers, Clients and Customers like family – we’ll do the same to you. We work hard, are professional go-getters and have tons of ideas to make our business one of the best. We want you to be a part of our team. The NOTS Logistics team is just that – a team – so we need a team player who can adapt to any situation. This person can take on any project thrown their way and has as big of a passion as we do for instilling our Culture in everything we do, working hard to gain BIG results.Our company is filled with talented professionals in our industry and the work of each team member is acknowledged and beyond appreciated. We spend a lot of our lives at work, and we want to work with people we like and respect. So, here’s who we’re looking for:Successful Candidates Will Demonstrate The Front Desk Administrator will be the face of our company! This position will support the coordination of a broad spectrum of tasks relating to office tasks as well as internal and external hiring initiatives. In addition to ensuring a seamless, candidate-friendly hiring process for the NOTS Logistics Employment Resource Center, qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones. This role works with the Human Resources team to maximize the effectiveness of the hiring and onboarding process to ensure a positive candidate/new hire experience. In addition to validating and processing new hire information, the Front Desk Administrator will maintain job boards, schedule interviews, pre-screen applicants and conduct interviews, along with other recruitment initiatives to drive awareness of company job openings within the community. This position will also help support the current NOTS employees through ensuring a culture of caring.Role and ResponsibilitiesFacilitate the day-to-day administrative activities associated with the recruitment and hiring of new employees and supports the HR department.Assist with high volume phones, scheduling, filing, and greeting customers and candidates.Scheduling, coordinating, and managing interviews and meetings, including, but not limited to; communication, assembling data/materials and confirming attendees.Maintain the Applicant Tracking System on a daily basis.Manage job requisitions in the ATS with direction from the HR department.Partner with the HR department to provide internal and external five-star customer service.Provide administrative office support to all levels of the company when needed.Greet external and internal customers in person and by telephone.Monitor multiple activities such as background checks, license verifications and I-9 documentation for quality control and timely processing.Provide support to applicants on related ATS systems and inquiries. Escalates calls to HR as needed.Communicate professionally, tactfully and with the utmost diplomacy while treating all customers and candidates with the utmost respect and dignity.Identify opportunities for improvement of the candidate and employment experience.Other duties as assignedBasic Qualifications High school/GED requiredTwo years business office or related experience preferredExperience using Microsoft Suite; Excel, Outlook, Word, as well as other applicable computer software.Effective oral and written communication skills with the ability to communicate and interact well with people of all ages and diverse backgrounds.Ability to analyze and interpret data and make good business decisionsBasic knowledge of state and federal laws and regulations related to employment; I-9, EEO, etc.Ability to handle sensitive information with a high level of confidentiality and discretion.Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority.Must be able to work independently and take the initiative to complete other value-added tasks.Must possess strong organizational and time management skills.Hours: Monday – Friday, 8:00am – 5:00pm, some overtime may be required.Location: Cartersville, GANOTS Logistics offers a career opportunity, with family values, and further advancement. Having been established nearly 40 years ago, NOTS Logistics is a stable and necessary part of today’s Supply Chain, providing employment and opportunities for a Safe, Productive, and Fulfilling life.Job Type: Full-timePay: $18.00 per hourSchedule:Monday to FridayEducation:High school or equivalent (Preferred)Experience:Administrative Assistants & Receptionists: 1 year (Preferred)Customer service: 1 year (Preferred)Work Location: One location
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